Optimizing Shared Drive Organization for Enhanced eDiscovery

The client, a dynamic global corporation with years of accumulated data residing in sprawling shared drives, sought our expertise to organize, categorize, and optimize their data. The magnitude of unstructured data presented both a challenge and an opportunity to showcase the power of advanced eDiscovery tools.

Our Solution

01.

Relativity Integration

Leveraged Relativity to create a structured framework for organizing shared drive data. Workspace was customized and features were employed to categorize and tag documents based on relevance and metadata.

02.

Automated Data Deduplication

Utilizing Relativity's automated deduplication capabilities, we systematically identified and removed 35% redundant documents, streamlining the dataset and ensuring a more efficient and cost-effective eDiscovery process.

03.

Customized Tagging Layout

We developed a customized tagging layout within Relativity, incorporating tags and labels to classify documents based on their nature and legal significance with respect to privilege and confidential information. This helped to reduce the irrelevant data further by 60%.

04.

Collaborative Data Mapping

Collaborating closely with the client’s legal team, we mapped out specific requirements, ensuring that the reorganization aligned with their litigation strategies while meeting legal and compliance standards like final versions of IT contracts in one folder.

Outcomes

Data Deduplication

Final deliverables included c.40K files organized within respective folders for each firm or department and file content against the dataset of 150K files.

Structured and Searchable Data Repository

The reorganized shared drives, facilitated by Relativity, transformed into structured and searchable repositories, allowing for quicker and more precise data retrieval.

Efficient Resource Utilization

Automated deduplication and systematic organization not only streamlined the overall volume of data with overall data reduction by 70%, but also optimized client’s time on reviewing the final deliverables, leading to significant efficiency gains and cost savings for the client.

Enhanced Data Visibility

The customized taxonomy and tagging system enhanced data visibility, allowing legal teams to quickly identify and prioritize relevant documents for review.

Legal Compliance

The reorganization adhered to legal and regulatory standards, addressing concerns related to data privacy, confidentiality, and overall legal compliance.